team work/information management systems / Advatech iDoc system (Core Information/Document Management System)
The
Advatech iDoc System is built on the client-server IBM Lotus Notes Domino platform, currently the most widely used team-work software.
Traditionally, the flow of documents in an organization is in the form of paper documents. However, paper documents often are dispersed among various departments of an organization, which makes very difficult to quickly retrieve them. Paper documents take a long time to be transferred, it is difficult to trace the current location of any given document, and concurrent team-work on a document is just impossible.
The main purpose of the system is to improve the management of information contained in documents circulating within the company: correspondence, internal memos, e-mails, faxes etc.
Implementation of the Advatech iDoc System in an organization may bring that organization many benefits:
- improved efficiency in processes run within the organization
- better management of matters dealt with in the organization
- improved data security
- easy tracking of circulating documents
- central document storage
- easy retrieval of necessary information
- simultaneous access to documents and information by all authorized employees; the access does not depend on location of the employee (company headquarters, departments, branches)
- improved efficiency, reduced operational costs
- shortening the time it takes to take care of matters that require access to information/ documents
- user friendly and simple to run work environment
- confidentiality in communication between workstations and the Lotus Domino server
- interoperability (among most operating systems)
- mobility of the application
- capability to replicate the database
- integration of e-mail with fax
- organizing -workers (or groups of workers) for assignments
- based on a formula, the system architecture may be customized by the user in a way deemed logical to himself Therefore the users may feel familiar navigating the system document database
- documents may be entered into the database in any file format.
The
Advatech iDoc System may run with the majority of operating systems available on the market. The system operates in the client-server architecture. It may also be used in terminal-based networks.
- server operating system: Windows (NT, 2000, XP), UNIX (Linux, AIX, HP-UX, Solaris etc.), AS/400
- workstation operating system: Windows 95 or newer, Apple Macintosh
- hardware requirements: at least 100 MB free disk space per workstation